Construction Project Management - Tender Stage

A Construction Project Management Checklist for Project Owners – Tender Stage

Last week we shared the Construction Project Management Checklist for Project Owners – Design Stage. This week we are going to share the Checklist for the Tender Stage of your Construction Project.

The size of your project will determine how complex your tendering process will be and how long it will take. If you have a relatively simple residential project, it may be a case of gathering all the quotes, comparing them and making a decision on a contractor.

For a larger-scale project, the process is much more complicated. It may take time for each contractor to review the project documents, shortlist their subcontractors and their respective quotes and pull together their response. 

This part of the project checklist assumes that funding has been secured and the design is close to completion. The bidding stage of the project is where you put the project out to tender, get quotes and evaluate the quotes. 

Tender Stage

  1. If you have a Quantity Surveyor working with you on the project, this is where they will provide real value for you. The QS will help you decide on the criteria you will use to assess the quotes you receive. They will create a project document that can be sent out to tender.
  2. Work with your QS and Project Manager to evaluate the tenders and quotes that come in. The QS will pull together a tender analysis report to break down each bid or quote so that you are able to compare each one based on your predetermined criteria.
  3. Once you have completed your evaluation, select your main contractor. The Project Manager and Project Owner may work together to negotiate the contract terms with the contractor. 
  4. Ensure that the contact has been reviewed and approved by your solicitor or legal team. Sign the contract and it’s time to start the project.
  5. Once you have planning permission, your contractor and project management team in place, it is time to sit down and develop the execution plan. Outline when the project will commence, roles and responsibilities and milestones.

If you are working on a smaller project, you may not continue to work with a QS and Project Manager. The main contractor may oversee the project through to completion. 

Next week we will cover the construction stage of the project.

At Chancery Group, we believe in working hard to make progress in the most cost-effective manner rather than working hard to fix expensive, preventable mistakes. Our team specialises in Chartered Quantity Surveying, Cost Consulting Services, Construction Project Management Services, Project Management Surveying and Chartered Engineering Services.

We provide these services across the Republic of Ireland to a wide variety of clients in the private and public sectors, including developers, main contractors, specialist subcontractors, government agencies, religious orders, court services and commercial enterprises. To find out more about our services, contact us via email or call us on 057 935230. Or see what’s new with us on LinkedIn and Facebook.